Stop chasing paper invoices.
Sales, quotations, purchases, inventory and reporting in one place, without hiring an accountant or attaching an online store.
Ledger is the accounting side of Knoyds. It runs entirely on its own, and it is built for the way small businesses here actually trade: a mix of counter sales and business clients, stock bought in batches at different prices, and a monthly need to know whether the month was any good.
Everything a sale touches is connected. Raise an invoice and stock moves out of the right cost batch. Receive a purchase and new batches are created. Edit an order and the inventory movement is reversed rather than left dangling. At month end the profit and loss statement is already written, because it was assembled from real documents instead of a spreadsheet someone had to remember to fill in.
A formal A4 invoice with your branding, GST line and itemised table for business clients, and a condensed 80mm thermal receipt for the counter. Same sale record, format chosen by a setting. Export as PDF, print, or image.
A six-stage workflow from draft through sent, viewed, and accepted or rejected. The customer opens the quote through a public link with no login, and you convert it to a sale when they agree. Delivered by SMS or email.
FIFO batch tracking, so every sale draws from the correct cost layer rather than an averaged guess. Full movement audit trail across in, out, adjustment and return, with automatic reversal when an order is edited or cancelled.
Draft, confirmed, then completed or cancelled. Customers can be registered, guests, or created on the fly during order entry, and each order is tagged by channel: online, Instagram, or the physical shop.
Supplier records with payment terms and delivery method, whether hand-carry, sea freight or courier. Status runs from quotation through ordered and in transit to received, with partial receipts creating inventory batches as they arrive.
Multiple partial payments against one order, by cash, bank transfer or credit, each with a reference number and due date. Status aggregates itself into unpaid, partial or paid. A payment report breaks the period down by method.
Sell a group of products as one line item. Stock is drawn from the components, and bundles survive conversion from a quotation into a sale.
A B2B customer database with running balance, total purchased and total paid, and full purchase history per customer. Typeahead search matches on person, business name or email. CSV import and export for migrating in.
Eight percent GST, toggleable per order rather than forced on everything, and tracked at both order and line-item level so the figures still reconcile a year later.
Monthly profit and loss with revenue, cost of goods sold, gross profit and gross margin percentage. Payment breakdowns by method, and visual charts for revenue trends, product performance and customer distribution.
Log expenses with receipt attachments so the profit and loss reflects what actually left the account. Product categories can be renamed with cascade, deleted with automatic uncategorising, and reassigned in bulk.
Records are soft-deleted rather than removed. A full audit log records every create, update and delete with before and after values. Database backup and restore is built in, producing a downloadable ZIP you can restore from.
Shops, importers and resellers currently running on spreadsheets, a paper invoice book, or accounting software that costs more than it returns.
Worth knowing: Single currency (MVR). Staff and admin logins currently have the same access.
Tell us what you are running today and we will tell you whether this fits. No obligation, and no pressure to take the other modules.
Talk to us about Ledger